Accurately estimate costs for your next virtual conference, webinar, or meeting with our easy-to-use calculator.
Try Our Calculator NowPlanning a virtual event can be complex, with numerous cost factors to consider. VirtualDaysing simplifies this process by providing a comprehensive cost estimation tool that accounts for all aspects of your virtual gathering.
Our calculator helps you budget accurately by considering platform fees based on attendee numbers, speaker honorariums, marketing expenses, and premium features like live streaming or interactive elements. Whether you're organizing a small team meeting or a large-scale international conference, our tool adapts to your needs.
VirtualDaysing was created by event professionals who understand the challenges of virtual event planning. We've distilled years of experience into this calculator to help you avoid budget surprises and make informed decisions about your event investments.
Get detailed estimates for every aspect of your virtual event, from platform fees to speaker honorariums, helping you allocate your budget effectively.
Instantly see how changes in attendee numbers or features affect your total cost, allowing for quick budget optimizations.
Our database includes pricing for all major virtual event platforms, helping you choose the most cost-effective solution.
Accurate pricing models that reflect how costs change with different audience sizes, from small meetings to large conferences.
Understand the cost implications of advanced features like breakout rooms, networking lounges, and interactive elements.
Generate professional budget reports to share with stakeholders or include in your event proposals.
Begin by choosing the type of virtual event you're planning - whether it's a webinar, conference, workshop, team meeting, or hybrid event. This helps us apply the most relevant cost structure for your needs.
Input key details like the number of attendees and event duration. Use the sliders or input fields to adjust these values and see how they impact your budget in real-time.
Select the platform features you need for your event. Each option shows its additional cost, helping you make informed decisions about which features are essential for your goals and budget.
Specify how many speakers you'll have and set your marketing budget. These are often overlooked costs that can significantly impact your total event budget.
Click "Calculate" to see your comprehensive cost breakdown. You can then save this estimate, make adjustments, or explore different scenarios to optimize your budget.
Event Manager, TechCorp
"VirtualDaysing helped us accurately budget our 500-person developer conference. The platform fee estimates were spot-on, and we saved 20% by adjusting our feature selections based on the calculator's insights."
Marketing Director, EduPlus
"As a nonprofit, every dollar counts. VirtualDaysing allowed us to plan a series of 12 webinars within our tight budget by showing us exactly where we could cut costs without sacrificing attendee experience."
CEO, StartUp Connect
"We used VirtualDaysing to compare three different platforms for our investor day. Not only did we choose the most cost-effective option, but the detailed breakdown helped us secure additional funding from our board."
Our estimates are based on current market rates from major virtual event platforms and industry standards for speaker fees and marketing costs. While actual costs may vary slightly depending on specific vendor negotiations, our users consistently report that the estimates are within 5-10% of their final costs.
Yes! Simply select "Hybrid Event" as your event type. The calculator will include both virtual platform costs and adjustments for in-person elements like venue streaming equipment and hybrid-specific platform features.
Our calculator accounts for basic international considerations like time zone support and multilingual features. For events with significant international audiences, we recommend adding 15-20% to your marketing budget for localization efforts and considering premium support options from your platform provider.
We use industry-standard honorarium ranges based on speaker expertise and event type. For webinars, we estimate $500-$2,000 per speaker depending on their profile. For conferences, this range increases to $1,000-$10,000 for keynote speakers. You can adjust these figures manually in the detailed report after generating your initial estimate.
The marketing budget covers digital advertising, email marketing tools, design costs, and promotional efforts. For smaller events, much of this can be handled in-house. Larger events may require agency support, which we factor into our scaling calculations. The slider allows you to adjust this based on your specific needs.
Currently, you can save one estimate at a time by clicking "Save This Estimate." We're developing account features that will allow you to save and compare multiple scenarios, which will be available in our upcoming premium version.
We update our platform pricing data quarterly to reflect market changes. Our team also monitors for special promotions and seasonal discounts that might affect pricing. If you notice any discrepancies, you can report them through our contact form.
We maintain platform neutrality to provide unbiased estimates. However, our detailed reports include notes about which platforms tend to work best for different event types and sizes based on our research and user feedback.
Basic analytics are included in most platform fees, which our calculator accounts for. If you need advanced analytics or third-party integration, consider adding 5-10% to your platform budget or selecting the "Recording & Playback" feature which often includes enhanced reporting.
After generating your estimate, click "Save This Estimate" to access a more detailed PDF report that breaks down each cost category with explanations and vendor considerations. This report can be customized before downloading.
Our calculator was developed by event professionals with over 50 years of combined experience in virtual and hybrid events. We've incorporated real-world insights that generic budgeting tools miss.
Unlike simple platform cost calculators, we account for all aspects of virtual event production - from technical requirements to speaker logistics and attendee engagement strategies.
Our pricing models are based on analysis of hundreds of successful virtual events across industries, ensuring our recommendations reflect current market realities.
Every estimate comes with access to our support resources, including platform selection guides and best practice checklists to help you execute your event successfully.
Get started with our free cost calculator today and take the guesswork out of your virtual event budgeting.
Have questions about your estimate or need personalized advice for your virtual event? Our team is here to help.
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San Francisco, CA 94107